Join Medecins Sans Frontieres (MSF) as a SUPPLY CHAIN OFFICER — this full time role is based in Mogadishu. With 3 - 4 years of experience required, this position is suited for mid-to-senior level professionals in Supply Chain And Logistics. The application deadline is Aug, 27 — early applications are encouraged.
MSF is an independent humanitarian medical organization providing emergency medical aid to populationsin
need. MSF Somalia mission is seeking a qualified person for the position below:
Job Title: SUPPLY CHAIN OFFICER
Work
Location: MOGADISHU; Somalia
Start date: As soon as possible
Length of contract: Fixed term (1year) 100% with 3 months’ probation period.
Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project
level, according to MSF protocols and standards in order to ensure the optimal running of the mission.
Accountabilities
Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and
ensuring they perform the tasks linked to their role
Being responsible for the order, purchase, stock and freight management in the coordination or in the project level,
monitoring and ensuring an efficient implementation of the overall daily supply chain activities
Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply
procedures, proposing adjustments where needed.
Being responsible for the supply database and the correct filing and archiving of the supply documentation in order
to guarantee the availability and the coherence of supply data
Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and
prioritizing procurement and transport according to their needs
Collecting claims from the field, analysing causes and making corrective actions.
In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the
associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection,
development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the
amount of knowledge required
Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order
to keep updated and reliable information that will help in decision-making
Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of
the mission
Other tasks include, but are not limited to
Procurement & Management
Coordinate with coordination team and project team to forecast procurement needs and plan purchasing
activities accordingly.
Source, negotiate, and manage relationships with suppliers and vendors to ensure cost-effectiveness and quality
compliance.
Prepare purchase orders using FU, track delivery timelines, and ensure MSF procurement procedure respected
and applied.
Inventory & Warehouse Management
Monitor inventory levels and perform regular spot check and do 4M stock inventory to prevent stockouts or
overstocking.
Ensure the MSF standard storage procedure applied for medical and logistics and handling of materials in
warehouses.
Maintain inventory records in the UF or inventory management system.
Coordinate with storekeeper for stock reconciliation and reporting.
Logistics & Distribution
Manage transportation and distribution of goods to ensure timely delivery and use FEFO.
Optimize shipping routes and logistics costs.
Coordinate customs clearance and import/export documentation for international shipments.
EXTERNAL VACANCY
Handle logistics disruptions and develop contingency plans.
Planning & Coordination
Support demand and supply planning to align production and inventory levels with customer needs.
Collaborate with sales, finance, and production teams to ensure smooth operations across departments.
Assist in forecasting and budgeting processes for the supply chain function.
Reporting
Ensure supply chain processes comply with company policies, industry regulations, and legal requirements.
Maintain accurate and up-to-date documentation for audits and inspections.
Generate regular reports on KPIs such as delivery performance, cost savings, stock turnover, etc.
About Mogadishu
Mogadishu, known locally as Muqdisho, is the capital of Somalia and the country's largest city. It serves as the political, economic, and cultural heart of the nation. The city hosts the headquarters of numerous UN agencies, international NGOs, and government institutions, offering diverse career opportunities for development and humanitarian professionals.
Ereyada Soomaaliga (Somali Keywords): Shaqo Muqdisho • Shaqo Buuxda • Shaqo Cusub • Saadka & Gaadiidka