Join Danish Refugee Council (DRC) as a Supply Chain Manager-Country â this full time role is based in Mogadishu. This role falls within the Supply Chain And Logistics sector and requires candidates with 5 - 6 years of relevant experience. This position closes on Oct, 28. Apply now to be considered.
Supply Chain Manager-Country
Danish Refugee Council, one of the worldâs leading humanitarian NGOs, is currently looking for a
highly qualified Country Supply Chain Manager
About the job
This role has a focus on Country Operations and ensures compliance to DRC procedures and
guidelines within the country. The role contributes to the development of country strategies, which are
translated into action plans and day-to-day tasks. The role provides support and/or technical guidance
to country operations while overseeing country and field office activities.
Overall purpose of the role
Provide coordinated and strategic leadership for procurement, warehousing and inventory, logistics
and fleet, and asset management across DRC Somalia, ensuring timely, cost-effective and
accountable support to programme delivery in line with the DRC Operations Handbook, donor
requirements and applicable government regulations.
The Supply Chain Manager reports to the HoSS for line management, performance management and
operational priorities. The role collaborates with Regional and Global Supply Chain on technical
standards, guidance and escalations through established channels
Your main duties and responsibilities will be:
General Management and team leadership
The SCM oversees the day-to-day management of a team of Supply Specialists and Team leaders
SC staff based in the DRC Country office as well as SC staff based in different offices.
Ensuring all staff have clear work plans, work efficiently, are clear on required tasks and report
back on their work frequently
Conduct monthly meetings with all relevant supply chain staff either in person or online. Minute
these meetings and ensure action points are acted upon. Ensure SC staff communicate clearly,
pro-actively with relevant stakeholders including suppliers and colleagues
Conduct ongoing staff performance appraisals leading to annual appraisals using DRCâs systems,
development of team capacity building plans and individual development plans as appropriate
Escalate significant supply chain risks, compliance concerns, operational bottlenecks, and
high-value procurement matters through the appropriate country and Global Supply Chain
structures.
Ensure that all Supply Chain department staff in the country are aware of the procedures to
whistle-blow for corruption and other breaches of the Code of Conduct, including reporting
mechanism liaising with COC department
Develop and support a team spirit, ensure smooth team working between SC and programme
teams.
Ensure alignment of country supply chain operations with DRC global supply chain standards,
initiatives, tools, and compliance frameworks.
Partner capacity building, audit follow-up and explicit handling of Code of Conduct allegations.
Procurement
Ensure procurement procedures are followed including developing of procurement plans and
trackers, with timely procurement
overall support the procurement process to ensure compliance to DRC and Donor rules and
regulations relating to SC, particularly in relation to local procurement and anti-corruption
measures
Oversee operational procurement in the COs to ensure timely, cost-effective, value for money,
quality and adequate delivery of commodities and services and to maintain continuous
communication with requesters
To ensure all procurement procedures, practice, and documentation meet standards set in the
DRC Operations Handbook, and in accordance with donor requirements, to bring transparency
and accountability to the Supply chain processes.
Responsible for the review high value documentation
Review Tenders (National and International) documents before advertising in coordination with the
RO support
Provide Support in tender opening committee processes for ITB/RFP procurements as per the
Country Supply Chain Work flow and review tenders before awarding of contracts
Closely follow department KPIs and ensure that monthly report submissions are timely and of high
quality
Constantly monitor the Supply Chain staff interaction with suppliers ensuring compliance with
segregation of duties, DRC Suppliers Terms and Conditions and DRCâs Code of Conduct
Ensure DRCâs supply chain process leads to the best value for money outcomes for DRC and its
persons of concern, including through conducting market surveys in key categories
Conduct regular visits to each field office to assess and support compliance and implementation of
Operation Handbook volume on Supply Chain (including all updated policies on DRC intranet)
across all field offices
Provide support to field sites to manage the tendering process (TOC report, technical analysis and
contract award)
Compile and provide monthly procurement reports to SMT and/or AMs
Liaising with the RO organize procurement trainings and refresher trainings (if/when needed) for
Supply Chain staff
Ensure that all procurement documents are properly stored and archived to provide an appropriate
audit trail for any internal and external audits
Conduct market surveys in key categories to ensure that DRC is receiving best value for money
Support the operation to Plan, Prepare, carry out the process of establishing Frame Work
Agreements for all items as per DRC procurement guidelines and assist in the preparation of
standardized supplier prequalification documentation
Flag bottlenecks and weaknesses in internal SC control to be addressed by management
To ensure fair, transparent and professional dealings with all external suppliers and contractors in
line with the DRC Operations Handbook
Ensure Purchase Agreements for strategic commodities are registered in dynamics based on
review and analytics of DRC Dynamics data.
Participate in New projects kick off meetings when required
Ensure PR and PO clean ups and sit in project close out meetings to ensure no outstanding
committed costs are cleaned before a project is closed.
Oversee the Creation of CO vendor prospects and conduct prohibited parties search, due
diligence for all new vendors ensure Proper filing as per the archiving SOP of all supplierâs
registration documents including approvals.
Technical lead for Supply Chain module in DRC Dynamics [ERP system] and support Supply
Chain staff, Area office Supply Chain staff and other staff as well as Technical Managers including
providing regular refresher trainings
Review CO Procurement dash boards; analyze and make informed strategic decisions and
recommendations to CO SMT and RSCM
Fleet management
Ensure compliance and implementation of Operation Handbook volume on Fleet Management of
(including all updated policies on DRC intranet) in country;
with a specific expertise in
forced displacement. In around
30 countries, we protect,
advocate and build sustainable
futures for refugees and other
displacement-affected people
and communities.
Ensure the entire fleet in the country is run efficiently. Advise on Fleet utilization and right sizing of
fleet requirements as per program needs. This includes weekly movement plans; prioritisation of
movement needs of staff and programme activities and forward planning
Ensure fleet maintenance is conducted efficiently and the fleet is fuelled properly. This includes
frequent and pro-active interaction with relevant UNHCR and other partner staff
Provide monthly comprehensive country reports on fleet management (costs) to SMT and UNHCR
Oversee filing of CO fleet documents i.e. driversâ docs, maintenance records, fuel reconciliation,
insurance docs, log sheets and log books and monthly fleet performance reports as per the
archiving SOP
Effectively convey fleet procurement and logistics procedures to staff and supervise their
implementation.
Driver training, communications equipment and Logistics Cluster representation.
Warehouse Management
Responsible for oversight of Warehouse and stocks Management
Support effective warehouse management in accordance with the DRC Operations Handbook
and/or donor requirements.
Ensure the review and submission on timely and accurate stock reports from the COs on a
monthly basis
Strengthen staff capacity and warehouse management processes.
Liaising with the SC staff in the field offices ensure stock is properly recorded and kept and
discrepancies reported.
Working closely with the program team members ensure proper monitoring of stock and
distributions carried out before project closeout
Organize disposal of old stock and assets as per DRC/Donor guidelines.
Provide guidance in disposal methods for unused or expired commodities (broken, expired etc.)
Assets management
Ensure compliance and implementation of Operation Handbook volume on Assets and Equipment
Management (including all updated policies on DRC intranet) across all field offices
Provide monthly comprehensive country reports on Assets to SMT
Ensure that the Fixed Asset Register is updated and verified quarterly in Dynamics and copied to
the Head of Support Services in the COs
Support and lead Regular Asset verification process in all offices, Assets are tagged and ensure
the assets are included in the Asset list and signed by Area Managers.
Ensure that all procedures and documents pertaining to Asset Management as per the DRC
Operations handbook are in place and being followed.
Ensure donation certificates with recipientâs signature are obtained and filed for all assets and
equipment donated to beneficiaries/partner groups or received from donors.
Oversee asset disposal mechanisms are in place and compliant with Donor and DRC policy and
guidelines
Review CO Assets dash boards; analyze and make informed strategic decisions and
recommendations to CO SMT and RSCM
Planning and strategy
Ensure that annual planning for support services is done including the setting and meeting of
targets ensuring these targets are closely aligned with programmatic needs
Ensure that project planning includes relevant support service requirements (such as lead times
and appropriate budgets)
Ensure that resource mobilization is realistic and meets the needs of support functions, using the
operations budget to input into proposals
Ensure that support services are fit for purpose to meet program needs
Be the focal point for the compliance self-check, risk register, internal audit, and results contract
Work with the Area Managers and Head of Support Services to ensure each of the sub
departments (Supply Chain, fleet, assets, warehouse) have targets and are meeting them, in line
with the DRC Operation Handbook
Support operational continuity planning and coordinated technical support mechanisms across
country operations where required.
Representation
Build and maintain strong relations with external stakeholder where this relates to Support
Services. This includes with suppliers, relevant governmental bodies,Logistic clusters, etc.
DRC Dynamics ERP System
Ensure ERP functionality is properly used by relevant staff
Apply reports and data analytics from DRC Dynamics to improve overall performance
Act as a super-user for Supply chain functionalities
About Mogadishu
Mogadishu, known locally as Muqdisho, is the capital of Somalia and the country's largest city. It serves as the political, economic, and cultural heart of the nation. The city hosts the headquarters of numerous UN agencies, international NGOs, and government institutions, offering diverse career opportunities for development and humanitarian professionals.
Ereyada Soomaaliga (Somali Keywords): Saadka & Gaadiidka ⢠Shaqo Muqdisho ⢠Shaqo Cusub ⢠Shaqo Buuxda