Tasks and responsibilities
Assist in managing data in the areas of FAO s activities in the country, analyze and summarize data from various sources including corporate systems such as GRMS. Assist in preparing correspondence of administrative and financial nature, draft correspondence of verify data. Answer queries and obtain additional information on transactions and financial matter as required. Assist in the maintenance of petty cash accounts and monitor general office accounts. Maintain accurate financial records, including data entry into accounting systems and ensuring proper documentation of financial transactions. Process payments, including verifying invoices, obtaining necessary approvals, and arranging for disbursements. Assist in posting of invoices in GRMS, running and recording payments as per set out finance guidelines in bank and MV modules. Examine, evaluate and process a wide variety of payment authorizations (disbursement authorizations) to money vendors and other financial institutions contracted by FAO Somalia. Supervise the Finance Team both the contracts and the Finance teams and reports to the International Finance Specialist. Coordinate CFW beneficiaries payment and input distribution payments through Money Vendors (MVs), mobile network operators (MNOs) and other financial institutions using a wide variety of existing modalities. In consultation with the Operations, IM and CBI units troubleshoot and timely resolve constraints faced by MNOs in the payment process and evaluate proposed solutions. Ensure compliance with MS702 rules and regulations. Produce if required cash transfer POs (CTPOs). In consultation with the Contracts Manager, decide on the opportunity to proceed with suggested modality within MS 702 guidelines. Assist in the maintenance of petty cash accounts and monitor general office accounts. Assist in performing reconciliation of payables and receivable accounts of suppliers and sharing remittances of payments done. Assist in receiving cash refunds, depositing to the bank and recording the same in GRMS. Participate in Tender Opening Panels as directed by the supervisor. Assist in filling of technical and administrative documents and correspondence. Perform timely reconciliations for banks, MV and MNO accounts. Countercheck payment supporting documents are in line with FAO Financial policies. Ensure payments are processed on a timely manner either via MV or EFT. Ensure workload is properly balanced among the finance team. Perform invoice validations in GRMS. Be the focal point for all queries to the Finance unit. Ensure cash counts are done every end month and during replenishments. Ensure signed payment DVs and their supporting documents are archived online daily. Ensure the financial archive files in the storage space are well taken care of. Approve payments in FIDAM & FMM. Manage replenishments and the BATs. Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements University degree in Finance, Accounting, or Business Administration At least 5 years of practical experience in Accounting and Financial management Working knowledge (level C) of English National of Somalia
FAO Core Competencies
Results Focus Teamwork Communication Building Effective Relationships Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
Communicating to build understanding and support Engaging in continuous learning Planning, organizing and delivering quality results Understanding FAO mandate and its global context Working together in teams and partnerships Good understanding of hardware and software in areas of data processing, data storage and communication Understanding of data collection, analysis and information management processes Strong interpersonal and communication skills Experience in managing food security and natural resource information systems Experience in designing and/or implementing agricultural/livestock/fisheries surveys and assessments Excellent skills in information and communication technology (including the use of presentation software) Working knowledge of Somali language Willingness to travel to various regions of Somalia
