REQUEST FOR OFFER (RFO)- SUPPLIER PRE-QUALIFICATION FOR KENYA COUNTRY OFFICES

Description of requirements:

Tdh-Kenya is seeking offers from eligible suppliers/Service for purposes of updating its supplier database for its operations in Kenya. Suppliers/Service Providers are invited to participate in the pre-qualification process which may lead to inclusion in our supplier database for the year 2027-/2029 in the following categories referred to Annex 1- Supplies/services category List:

CATEGORY No.

CATEGORY Description

Tdh/PQ/1/2026-Supply of Motor vehicle spare parts, consumables, tyres and accessories (Toyota Land cruisers, Isuzu)

Tdh/PQ/2/2026-Supply of bicycles, repairs spare parts, consumables and accessories

Tdh/PQ/4/2026-Supply, Maintenance and repair of Generators

Tdh/PQ/5/2026-Supply of Computers & accessories, software

Tdh/PQ/6/2026-Supply of office equipment - printers, copiers, shredders and accessories

Tdh/PQ/7/2026-Supply of Communication equipment – VHF / HF radios, satellite phones, mobile phones

Tdh/PQ/8/2026-Supply, Maintenance and Repair of Air conditioners

Tdh/PQ/9/2026-Supply of Food items (dry foods, Groceries)

Tdh/PQ/10/2026-Supply of Office furniture & equipment

Tdh/PQ/11/2026-Supply of Office Stationery

Tdh/PQ/12/2026-Supply of Hardware & building materials

Tdh/PQ/13/2026-Supply of Electrical fittings and lighting materials

Tdh/PQ/14/2026-Supply of Household equipment and consumables

Tdh/PQ/16/2026-Supply of Nonfood items (buckets, Jerry cans, mosquito nets, kitchen sets, mats, mattresses etc.)

Tdh/PQ/17/2026-Supply of Dignity Kits

Tdh/PQ/18/2026-Supply of fire safety equipment, repair, servicing and Maintenance

Tdh/PQ/19/2026-Supply of Mobile phones and modem airtime top up services

Tdh/PQ/20/2026-Supply of Printing services

Tdh/PQ/21/2026-Supply of Visibility/Promotional materials (banners, posters, t-shirts, caps, stickers etc.)

Tdh/PQ/23/2026-Provision of Vehicle rental services – within Nairobi, Kiambu, Kakuma and Dadaab

(Preferred specifications 4x4W Landcruiser’ and Station wagon/Saloon) and

Tdh/PQ/24/2026-Provision of Vehicle maintenance and serving

(Current Fleet 4X4w Toyota Landcruiser and Isuzu Dmax Twin Pickup)

Tdh/PQ/25/2026-Hotels – accommodation & conference facilities

Tdh/PQ/26/2026-Building construction, Rehabilitation works, maintenance and repair services

Tdh/PQ/27/2026-Catering services

Tdh/PQ/28/2026-Provision of Fumigation, Hygiene services and Products

Tdh/PQ/29/2026-Supply of Fuel and gasoline services

Tdh/PQ/30/2026-Waste and sanitation services

Tdh/PQ/31/2026 -Supply of school Uniforms

Tdh/PQ/32/2026-Decor and tents hire services

The evaluation will be guided by the Tdh supplier prepublication criteria of relevance, effectiveness, efficiency, Value for Money and Quality

Instruction to Bidders

By submitting your Offer, the Bidder accepts in full the conditions of this EOI, waiving your company conditions of sale.

Please read all instructions, terms and conditions below carefully, and ensure your response is provided on time as failure to do so may result in rejection of your bid.

If clarification is required regarding this invitation, please send your query to ken.tenders@tdh.org

Please include the Category reference number and words “clarification required” in the subject line. Your query will then be forwarded to the relevant person.

Selection criteria

• Demonstrated prove of quality stock with indicative unit cost for categories in offer
• Relevant technical experience in categories selected
• Demonstrated capacity to communicate electronically (an added advantage)
• Demonstrated documentary evidence representing any specific Brand (Authentic letter of distributorship from the Manufacturers)
• Proof of permanent physical office for the last 2 years
• Known reliability in delivery of timely and quality services
• Demonstrated approach and effort to prevent Carbon emissions

Information /Documentation required

• List of stocks maintained and indicative unit costs per category being offered
• EOI Form (Annex 1) - no more than 2 pages)
• Copies of audited accounts for the last 1 year
• Contact details (email address and phone number) for three referees preferable INGO
• Valid Company registration Documents
• Tax registration certificate (VAT and Etims Compliance)

Information required

All interested SUPPLIERS are also requested to submit the Vendor registration form, Global code of conduct and Ethics annexed below

• Vendor Registration Form: Supplier Evaluation Form.pdf
• Tdh Code of Conduct: https://www.tdh.org/en/digital-library/documents/code-of-conduct-and-ethics

Please note the following;

• Responses received without a duly complete or incomplete form will not be considered
• A response to this request does not automatically Guarantee selection
• Tdh reserves the right to change or cancel the requirements at any time and to require with additional conditions in subsequent stages of the process.
• Suppliers/Service providers will be selected in accordance with the procedures set out in Tdh’s procurement procedure.
• Selection and contracting will be made from responses to this notification.

Conditions of EOI

• Tdh-Kenya reserves the right to deal with any offer of its choice or any or all parts of the Offer and to purchase items from various Offers. Tdh-Kenya is not bound to accept the lowest offer or any offer.
• This document is not a contract or an offer into a contract, but is a request for a quotation for the product indicated in the EOI annex
• Tdh-Kenya does not undertake to pay by letter of credit or in advance of delivery.
• Respondents are bound by their offer for a period of 60 days as from the closing date of bids. If the validity of your offer is less than 60 days, or more than 60 days’ timeframe please specify.
• Tdh-Kenya is in no way responsible for any costs associated with preparing the RFO response.
• Tdh-Kenya reserves the right to alter the dates of the timetable.
• Tdh-Kenya reserves the right to alter/amend award criteria.
• Tdh-Kenya will inform each respondent to the results of the decision on their offer. Tdh is not obliged to justify or explain selection to any respondent.
• Any contract that results from this prequalification will be subject to Tdh-Kenya standard Terms and Conditions.

**Submitting Offers** - Offers may be submitted in either of the following 2 ways and MUST be received on or before 20/10/2026 by 12 noon ETA - Submission through email to the following address: ken.tenders@tdh.org; Subject heading should include the **Category reference number** and **category description** **Base offices Submissions** Offers can also be submitted in hard copy to either of the following Tdh offices addresses. Please ensure Category Reference number is clearly marked on the outer envelope. - Tdh Kiambu Base Office at TATU City Coffee Park (SMS Block) - Tdh Dadaab Base office at DMO, Hagadera Field Office, and Ifo2 Field Office. - Tdh Kakuma Base office at LWF Compound 1 Double submission of offers may lead to disqualification.