Job Description
About TOFI. Together for Inclusion (TOFI) is a International non-profit Organization, with largest programmes in East Africa region. TOFI implements a large range of projects together with donors and key national stakeholders to assist countries and communities to successfully emerge from conflict Using a human rights framework, TOFI will be among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through field offices in Somalia /Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region TOFI Somalia operations focus mainly on people who are affected by displacement, including refugees, internally displaced, and migrant. Overall purpose of the Head of Sub office ( HoSO) Head of TOFI Sub-Office (HoSO) is a senior managerial position within a given country operation. The incumbent carries the full delegated authority of the TOFI Country Representative (or the country Director) of the country, who will exercise entire supervisory managerial responsibility over the position. The position, on the other hand, provides all information on developments in relation to the protection (legal protection issues relating to the IDPs, Refugee and other vulnerable groups persons of concern to TOFI , security (Physical security in relation to the TOFI staff and operational matters (programme and office management / administration) within the domain of its geographical area of responsibility to the TOFI Country Representative (or the country Director) on a regular and timely manner. Subject to the specific legal or socio economic or security developments in the Area of Responsibility (AOR), Representative will direct and guide the Head of the Sub-Office to take the most appropriate course of action. Concerning overall physical security concerns, HoSO will liaise directly with the competent TOFI security coordinator while keeping the TOFI Country Representative fully informed. While the functional responsibility of a Head of a Sub-Office will always remain the same despite its grade level, the other parameters (therefore the depth and breadth of the competencies) such as the size of the population of concern to TOFI, their specific legal/security concerns, volume of assistance, Number of operational / Implementing partners and the size of the Office (i.e. number of TOFI staff and their grade levels) will determine the appropriate grade level. The operational autonomy also depends upon the same parameters/competencies. KEY RESPONSIBILITIES: Programme Management and Quality Overall responsibility for the design, implementation and quality of TOFI projects in the AoR. Accountable for ensuring projects are delivered in accordance with contractual commitments; Accountable for all budget management and financial planning in AoR to ensure the best use of resources in line with humanitarian need and value-for-money principles. Responsible for ensuring proper financial management practices are followed, including detailed budget reviews and accurate forecasting; proactively identify and flag variances with country office; management of area-level master budget, including oversight of staffing coverage and gaps, and resource scheduling; Ensure the development and implementation of all activities in line with Humanitarian Accountability Principles (HAP) and TOFI programme policies, in particular, gender, age and disability; Ensure effective monitoring, evaluation and documentation of all activities and processes; ensure the analysis of data collected and the integration of findings and lessons learned throughout the humanitarian project cycle to inform programmatic decision making and improve the quality of services delivered; Accountable for ensuring project-level tools (e.g. work plans, budget trackers, procurement plans) are in place for all grants in AoR, and are regularly reviewed and updated; Accountable for internal and external programmatic reporting, ensuring inputs are high quality and provided in a timely fashion; Responsible for identifying technical support and training needs from country office technical teams; input into the design of key policies, processes and tools as required; Responsible for ensuring effective coordination between sector managers to ensure integrated, holistic, and efficient programming; Responsible for managing partnerships at the area level, in line with TOFI Somalia/ Somaliland partnerships model and structure; People and Team Management Establish strong communication and clear roles and responsibilities within area team, holding regular management meetings and developing adaptive management processes to engender accountability and quality leadership; Accountable for ensuring that all staff in AoR have the required support to deliver on their professional commitments through ensuring that performance objectives, work plans and personal development plans are in place for all staff, and that performance reviews are conducted on a regular basis; Monitor staffing needs on an ongoing basis, including regular review of management structure of area office; Accountable for timely recruitment of staff, in line with agreed area office structure validated by SMT; Responsible for escalating critical human resource/staff management issues to the senior management team in a timely fashion; Ensure programme teams work closely with the support teams to deliver projects in alignment with TOFI policies and procedures; Encourage a positive and mutually supportive team spirit and working environment; Programme Development and Strategy Ensure the implementation of the TOFI Somali/Somaliland country strategy at area-level, in close collaboration with the Head of Operations, and country office technical support teams; Accountable for ensuring timely and high quality technical and context-specific inputs into donor proposals and programme design processes; Accountable for the development of sector-specific targets and budget inputs into donor proposals; Required to be engaged strategically with all technical sectors as need and provide management oversight of programme staff and strategic input into technical processes at area level; To facilitate linkages and support with Country Office and Regional technical advisors and ensure quality design and implementation; Provide regular analysis on the context and humanitarian situation in AoR to ensure continued relevance of TOFI’s programming to community needs; Responsible for partnership mapping in AoO; Accountability to Affected Populations Accountable for ensuring TOFI deliver on accountability to affected populations commitments in AoR, including ensuring robust community feedback and response mechanism is in place; Ensure programmatic adherence to TOFI policies, procedures, guidelines, systems and standard practices, including commitments under the HAP and TOFI ’s accountability framework; Representation and Coordination As the primary TOFI representative in AoR, build and maintain close working relationships with sub-national clusters / technical working groups, UN agencies, and national and international organizations at the local level; Ensure appropriate TOFI staff attend the ad hoc and regular meetings, clusters, technical working groups as applicable to TOFI s programme and work in the region; Engage with all stakeholders including community leaders, local and regional government, and humanitarian partners seeking opportunities for collaboration and cooperation; Proactively foster relationships with Government authorities and other relevant stakeholders in AoR; Manage donor, and other key stakeholder, visits to field sites as required; Safety and Security Security focal point in AoR, with delegated authority as per CD authorization; Accountable for ensuring area office security procedures are in line with TOFI ’s local policies and global MOSS requirements; Responsible for ensuring adherence to TOFI s safety rules, regulations and SOPs; conducting risk assessments and recommending mitigation measures and changes to local security protocols, in consultation with country Security Manager, Head of Operations and Country Director; About you To be successful in this role we expect that you possess the following: Required Minimum 5 years high-level management experience overseeing humanitarian multi-sector, multi-donor programmes in complex and volatile environments; Proven expertise in project management at all stages of the humanitarian programme cycle, including programme design, planning, implementation, monitoring and evaluation, and applying learning; Demonstrated capacity to work in remote hardship areas where adaptability and innovative implementation are required; Security management experience in conflict or post-conflict insecure environments; Proven expertise in assessments, monitoring and evaluation processes; Relevant technical expertise/experience in TOFI Somali / Somaliland programme sectors; Demonstrated experience of people management, capacity and team-building; understanding of HR principles and ethics; Demonstrated experience in financial and budget management; Excellent written and presentation skills in English essential; extensive proposal and report writing skills with an understanding of NGO and donor requirements – experience with SDC, ECHO, FCDO, GFFO, USAID / BHA, UNHCR and UNICEF an advantage; Proven ability to build external relationships with diplomacy, tact and professionalism in a complex and demanding environment; Commitment to the values, vision and mission of TOFI University degree in relevant field (required); Fluency in English required; full professional proficiency in both written and oral English language; Desirable Experience as Head of Sub office – or equivalent role – a significant advantage; Expertise in area and / or programme start-up, or significant scale-up in restrictive environments, a major advantage; Master’s degree in a related field an advantage; Somali language abilities a strong advantage; Conditions Contract: 1 Year with the possibility of extension, subject to funding and performance. Salary and other conditions are offered by TOFI ’s Terms of Employment; Availability: 1st OCT 2025 Duty station: This positions is based in Mogadishu, Hargeisa, Reporting Line: Country Representative or Country Director Providing equal opportunities, we are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At TOFI we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply. Promoting high standards: TOFI ’s capacity to ensure the protection of and assistance to refugees, IDP, and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct about TOFI’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment. TOFI conducts thorough background checks as part of the recruitment process.
How to Apply
Application and CV All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered Qualified Female candidates highly encouraged to apply Early applications are highly encouraged as applications will be reviewed on a rolling basis. TOFI only accepts applications sent via our online application form. Please submit your application and CV in English no later than 15TH Sept 2025. Salary and conditions will be in accordance with Together for Inclusion International ’s Terms of Employment for Expatriate staff. Application process All applicants must upload a cover letter and an updated CV (no longer than four pages) in English using the application link provided ([here](https://forms.gle/7EGcmyEoPPqmQijS6)). Applications sent by email will not be considered. Due to the urgency of filing the position, applications will be reviewed on an on-going basis.