Job Purpose
The Project Intern will provide technical and administrative support in the implementation, monitoring, and documentation of activities under the BMZ-funded project in Masinga Sub-County. This role is designed to offer practical exposure to project management, community engagement, and donor reporting processes within a development context
Key Responsibilities
- Project Implementation Support
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Assist in planning and coordinating project activities in alignment with BMZ guidelines and timelines.
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Support logistical arrangements for field visits, training sessions, and stakeholder meetings.
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Facilitate stakeholder participation through effective mobilization during project events and activities.
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Prepare activity budgets, requisition, and organize materials to ensure smooth implementation of field missions.
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Mobilize project beneficiaries, local leaders, and partner institutions to enhance community participation in project interventions.
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Participate in community sensitization sessions, stakeholder meetings, and activity rollouts to ensure timely and efficient execution of planned activities.
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Maintain confidentiality and adhere to ethical standards when handling community and project-related information.
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Support the preparation and processing of requisitions, approvals, and expenditure tracking in compliance with BMZ requirements.
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Participate in field monitoring visits to assess progress against activity plans and performance indicators.
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Assist in data collection, entry, and preliminary analysis under the guidance of the Monitoring and Evaluation (M&E) team.
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Document lessons learned, challenges, and best practices to inform project learning and adaptive management.
2. Documentation and Reporting
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Support in documentation and tracking of project materials, including scanning and organizing records.
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Assist finance to ensure standards for documentation, including forms, support documents, and procedures for retention of documents, are observed in Masinga office for (both physical and electronic filing).
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Prepare accurate and timely minutes for project meetings, workshops, and donor review sessions.
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Maintain both physical and electronic filing systems for project documents, ensuring proper labeling, organization, and easy retrieval.
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Assist the finance to scan BMZ Project transaction support documents (payment vouchers and journals) then file them on financial reports SharePoint folder.
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Assist in logistics coordination including motor vehicle management.
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Contribute to the development of field reports, photo documentation, and success stories highlighting project progress and impact.
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Compile data for monthly, quarterly, and donor reports in collaboration with the Monitoring, Evaluation, Accountability, and Learning (MEAL) team.
3. Stakeholder and Community Engagement
- Support logistical arrangements for the selection of project target populations, sites, and related interventions.
- Facilitate communication and coordination between community project committees, local administration, and community structures during activity planning.
- Organize stakeholder consultative forums, training sessions, and review meetings.
- Maintain and update a stakeholder engagement tracker and contact database for project partners and collaborators.
Qualification & Experience
- Currently pursuing or recently completed a degree in Development Studies, Project Management, Social Sciences, or a related field.
Knowledge, Skills & Abilities Required
- Strong organizational and communication skills in English and Kiswahili.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Basic understanding of project management principles; familiarity with M&E is an added advantage.
- Willingness to travel and work in field conditions.
- Interest in community development and humanitarian work.
- Ability to adapt and thrive in multicultural environments.