Monitoring, Evaluation and Reporting Assistant - Kenya

Partnerships - Nairobi Reports to: Global Partnerships ME&R Officer Department: Global Partnerships About the Role The ME&R Assistant – Global Partnerships provides operational and technical support to the Global Partnerships Department in the implementation of monitoring, evaluation, and reporting (ME&R) activities across partner collaborations. Working under the supervision of the ME&R Officer, this role supports data collection, data quality assurance, partner follow-up, reporting, digital systems management, and documentation of lessons learned to inform decision-making and scaling efforts. The ME&R Assistant contributes to strengthening accountability, data integrity, and continuous learning within global partnerships under StrongMinds. Key Responsibilities 1. Support Implementation of M&E & Reporting Workplans Track client recruitment and participation data across partner programs. Maintain and update client databases (pre-assessment, pre-group, midline, termination). Prepare routine data summaries and progress tracking tools. Identify and flag data gaps, inconsistencies, and emerging risks to the supervisor. Expected Results: Updated and complete client databases. Routine data summaries available for review. Data gaps and risks documented and communicated in a timely manner. 2. Support Partner & EPO Coordination on M&E Conduct routine follow-ups with EPOs and partner staff to ensure timely data submission and uploads. Review weekly and monthly partner reports to identify gaps or inconsistencies. Organize feedback sessions and document action points from review meetings. Contribute to recommendations to management to improve processes and systems. Expected Results: Timely partner data submissions. Documented feedback and follow-up action points. Improved data completeness, accuracy, and timeliness. 3. Support Data Quality Assurance & Routine Monitoring Conduct virtual file audits and verification exercises on sampled client records. Compile audit findings and file documentation in shared systems. Monitor safeguarding, child protection, and compliance with organizational policies during data collection. Escalate identified issues appropriately. Expected Results: Filed data quality and audit documentation. Documented safeguarding and compliance observations. Timely escalation of data and compliance issues. 4. Support Reporting & Documentation Assist in preparing monthly and cycle-level progress reports. Support updating of the Indicator Performance Tracking Table (IPTT). Compile results, lessons learned, and best practices from partner data. Maintain organized reporting folders for internal and donor use. Expected Results: Monthly and cycle reports drafted on time. Updated IPTT. Organized and accessible reporting documentation. Contributions to learning and reporting products. 5. Support Digitalization & Data System Management Assist in setting up and maintaining KoboToolbox accounts and digital tools for partners and EPOs. Provide hands-on support to partners in using electronic data collection systems. Monitor real-time data entry to identify inconsistencies or gaps. Support data cleaning and verification processes. Flag urgent system or data issues for timely resolution. Expected Results: Effective use of digital tools by partners and EPOs. Accurate, complete, and timely data collection. Smooth-running digital M&E systems supporting program efficiency. 6. Support Capacity Building & Learning Prepare M&E and reporting training materials. Organize virtual or in-person trainings, coaching, and mentorship sessions. Document training attendance, feedback, and follow-up actions. Expected Results: Training materials and attendance records available. Documented capacity-building activities. Improved partner understanding of M&E processes. 7. Other Duties Undertake additional M&E and reporting support tasks as assigned by the supervisor in line with Global Partnerships objectives and scaling agenda. Qualifications Bachelor’s degree in Social Sciences, Development Studies, Statistics, Economics, Population Studies, or related field. Training or coursework in Monitoring & Evaluation is an added advantage. Experience with community-based or mental health programs (including IPT-G) is an added advantage. Required Experience & Competencies 1–2 years’ experience supporting M&E or reporting activities. Proficiency in MS Excel, Google Sheets, PowerPoint, and Canva. Proficiency in STATA. Familiarity with electronic data collection tools (e.g., KoboToolbox, CommCare). Strong analytical, organizational, and communication skills. Experience supporting report preparation and documentation. Strong attention to detail and commitment to data quality. Ability to work collaboratively in multicultural, partnership-driven environments. Willingness to learn, take initiative, and work effectively under supervision. STARTING DATE - 1ST APRIL 2026

Apply at this link: [https://strongminds.bamboohr.com/careers/31](https://strongminds.bamboohr.com/careers/31)