A LOGISTICS SUPERVISOR position is currently open at Medecins Sans Frontieres (MSF) with the duty station in Guricel. This Supply Chain And Logistics sector position calls for a professional with 3 - 4 years of demonstrated expertise. The closing date for this vacancy is Sep, 18.
Job Title: LOGISTICS SUPERVISOR
Work
Location: GURIEL_SOMALIA
Start date: AS SOON AS POSSIBLE
Length of contract: Fixed term (1year) 100% with 3 to 6 months’ probation period.
Main Purpose
Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and
infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and
collaborate in the development of the mission
Accountabilities
- Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to
MSF standards
- Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities
and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building
rehabilitation work according to supervisor's instructions; checking that premises observe security norms and
monitoring the consumption of mechanical and electrical vehicles/machines/devices
- Planning together with the line manager the required checks and maintenance activities of energy systems/set-up
according to MSF standards
- Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring
of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and
leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and
accounting for his activities
- Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative
maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct
driving habits and standard checks
- Managing and following up orders which includes collecting logistics orders coming from different departments or
health facilities; drawing up and following up orders according to the procedures in force; providing technical support
to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of
freight or arriving material as well as the organization and setting up of materials before its shipment
MSF Section/Context Specific Accountabilities
Human resource management
o Direct management of the Logistics team in the field.
o Ensure the tech log and the log assistant DMC, are performing their task as planned.
o Prepare daily and weekly work schedules for the Log team.
o Plans the annual leaves for log staff.
o Keep the daily attendance of log staff.
Construction and maintenance
o Supervises construction and rehabilitation taking place in the field.
o Regularly checks the state of MSF structures in the field and proposes for maintenance if needed.
Water and Sanitation
o Supervise the daily sanitary activities in the hospital.
o Daily check and ensure cleanliness of the grease traps, manhole, water taps, drainage lines of MSF structures
o Ensure that the WatSan Supervisor (MOH) is well managing the hygienists and the entire cleanli-ness of the wards
is monitored.
EXTERNAL VACANCY
o Ensure Hospital compound and other MSF structures are well maintained.
o Manages vector control and spraying in the hospital as needed.
o Responsible for the inventory update of the sanitation items at the hospital and MSF compound.
o Responsible of the sustainable supply of water to hospital and MSF guesthouse with ensuring the water quality.
Project Equipment inventory management
o Monthly update of the field equipment inventories.
o Send the updated inventory to Logistic manager on monthly basis.
o Keep an update record of the assists in use and follow the maintenance and the repair of the faulty equipment.
Transport
o Ensure good follow up the daily movement and condition of the rented cars.
o Ensure that rented cars follow sheets are filled on daily basis.
o Follow up the contracts of the rented cars and prepare monthly documents for payment.
o Ensure that rented cars are in a good condition as stated in the contracts and has updated re-quired documents and
insurance.
IT and telecom
o Manages IT and telecom equipment in the field.
o Supervises the radios used by MSF staff and security guards in hospital.
Equipment repairs maintenance
o Prepare broken equipment to be sent to Nairobi with repair form.
o Ensure that the equipment (Communication, Energy, Cold Chain, IT, biomed and others), are properly used and
maintained/serviced in the field to prevent breakdowns.
o Follow up the generators hours work, services, fuel and ensure the generator logbook is reflecting the generator
performance and status.
o Ensure field data backup done on weekly basis.
o Ensure that computer virus updates are done regularly.
o Follow up of equipment under repair in NBI.
o Check the cleanliness of the items and are cover when not on use
Additional Tasks:
Be flexible and be able to give assistance with different activities not included in this primary job description
About Guricel
Somalia is located in the Horn of Africa and has a growing job market, particularly in the humanitarian, development, and private sectors. Major employment hubs include Mogadishu, Hargeisa, Garowe, Baidoa, and Kismayo, with opportunities from international NGOs, UN agencies, government institutions, and an expanding private sector.
Ereyada Soomaaliga (Somali Keywords): Shaqo Buuxda • Shaqo Cusub • Saadka & Gaadiidka