Logistics and Procurement Assistant

Are you aiming to work for an organization where it is worthwhile investing your personality, your skills and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe!

We are one of the largest and most respected private organizations for development cooperation and humanitarian aid in Germany. As a politically and confessionally independent organization, our value-oriented actions are always based on ethical principles. Our vision is clear: “Zero Hunger by 2030” – If you want to become part of our global mission to end hunger around the world, we look forward to receiving your application as:

 Logistics and Procurement Assistant – Hargeisa 

The position is to be filled as soon as possible, with an initial contract duration of Four Months (Maternity Cover).  Employment location will be Hargeisa or Buroa Somaliland. The position is paid according to SG5

.

Your responsibilities

• Support the preparation and distribution of RFQ/ITT as requested by the programme
• Facilitate the Bid Opening sessions and ensure the relevant analysis are done as per WHH Procurement Procedures.
• Ensure the all supporting documents are submitted to the finance department for affecting the outstanding payments and carry out follow-ups.
• Ensure procurement activities are all in compliance with WHH procurement policy and donor requirements.
• Assist for Controlling the overall fleet management of WHH and ensure that logistics policy is fully followed. 
• Collect fuel bills from the suppliers and support the logistics/Procurement Officer the preparation of monthly fuel analysis.
• Collect the recieve authorizations from the programme and file them accordingly.
• Ensure the travel authorizations for the field missions are timely submitted.
• Merge field missions where possible so as to ensure proper use of vehicle allocation.
• Assist the weekly travel plan preparation and inform to drivers to their respective missions.
• Ensure that field missions are aligned with travel plans.
• Collect Log sheets, waivers and documents from drivers and make sure that they are neat and well prepared.
• Contact drivers on daily bases for their whereabouts
• Assist vehicle inspections, oil/filter replacements, track past maintenance and record them accordingly.
• Assist the follow up fuel and maintenance bills on monthly basis
•  Assist the vehicle maintenance tracker is up to date.
• Provide a robust filling system of logistics related documentations
• Support any other logistical matter assigned by the supervisor

Your profile 

Bachelor’s degree in Business Administration, supply chain management, Economics or related field.

Our offer 

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees. Remuneration is based on our gender-independent salary scale.

Please include three professional references with their business emails in your resume. This is required; otherwise, your application will not be considered

Female candidates are highly encouraged to apply.
Welthungerhilfe does not charge any fee at any stage of the recruitment process.

Please send your application via our online recruiting system by March 26, 2025.  Welthungerhilfe is committed to fighting terrorism in all its activities. Accordingly, any applicant who is offered employment will be screened against lists of known and suspected terrorists.

*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.

Apply here