Human Resource Assistant

Position: Human Resource Assistant (1 Position) Location: Kakuma & Nairobi Duration: 6 Months (April 2026 – September 2026) Direct Supervisor: Senior Human Resource Officer About Peace Winds Japan (PWJ) Peace Winds Japan (PWJ) is a Japanese Non-Governmental Organization established in 1996. PWJ has been providing humanitarian and development assistance for people affected by forced displacement and natural disasters in more than 20 countries in the world. PWJ launched its mission in Kenya in 2012 and has been implementing projects funded by various donors, including UN agencies and the government of Japan, in the shelter, WASH, infrastructure development, livelihood, and food security to ensure that refugees and host communities access essential services and grow toward self-reliance. In Garissa and Turkana Counties, Peace Winds is actively engaged in promoting sustainable solutions for protracted refugee situations through its Logistics, WASH and Infrastructure development projects in line with the National Government of Kenya as well as the Garissa and Turkana Counties Integrated Development Plans and strategies such as Kalobeyei Integrated Socio-Economic Development Program (KISEDP), Garissa Integrated Socio-Economic Development Program(KISEDP) and the Shirika Plan. Job Overview The HR Assistant will support the effective management of HR operations at Kakuma and Nairobi Offices. Reporting to the Senior HR Officer, the role focuses on maintaining accurate staff records, managing HR data, assisting in recruitment processes, coordinating leave management, and responding to HR-related queries via email and phone. The HR Assistant will work closely with the Senior HR Officer and the Admin/HR Support team at the field to ensure smooth implementation of HR policies and procedures. Key Roles and Responsibilities 1. Staff Records & HR Data Management Maintain accurate and up-to-date employee records, including personal information, contracts, and HR files. Perform HR data entry and ensure timely updates in HR databases and filing systems. Assist in the preparation of HR reports and records for management review. 2. Recruitment Support Assist with vacancy postings internally and externally. Support the recruitment process, including scheduling interviews, documenting outcomes, and onboarding new staff. Maintain recruitment tracking systems and provide updates to the Senior HR Officer. 3. Leave & Attendance Management Track and manage staff leave records, ensuring accuracy and compliance with organizational policies. Support the monitoring of attendance and other HR-related administrative processes. 4. HR Support & Communication Respond to HR-related queries from staff via email, phone, or in person. Assist in addressing routine HR matters such as benefits, staff information, and documentation requests. Ensure confidentiality of all employee and organizational information. 5. General Responsibilities Support the HR team in implementing organizational HR policies and procedures. Maintain a professional approach with all staff interactions. Assist with any other HR-related tasks as assigned by the Senior HR Officer. Qualifications & Experience Diploma in Human Resource Management or a related field. Degree is added advantage Minimum of 3 years’ experience in HR or administrative support. Strong knowledge of HR policies, procedures, and employment regulations. Excellent communication and interpersonal skills. Proficient in HR data management and Microsoft Office applications.

Qualified & Interested candidates should submit their resume (2 pages) and a cover letter (1 page) detailing their relevant experience to [email protected]. Please include “Application for Human Resource Assistant – Kakuma & Nairobi" in the subject line. The deadline for applications is 25th March 2026. You are also required to indicate your expected salary in your application letter. Shortlisting will be done on a rolling basis. Hard copy applications will not be accepted. All Qualified and interested candidates irrespective of age, gender, race, religion, or ethnic affiliation are encouraged to apply for this vacancy. Any form of CANVASSING will result in automatic disqualification of the candidate. Only shortlisted candidates will be contacted. PWJ conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you pass this check and maintain this status throughout your employment with us. Everyone applying for a job with PWJ must be ready to comply with our Staff Policy on prevention of sexual exploitation, abuse and harassment and our child safeguarding policy