Save The Childrens International has announced a full time opening for the role of Field Manager-Hirshabelle in Hirshabelle State Of Somalia. The ideal candidate will have 5 - 6 years of professional experience in the Management/leadership field. Submit your application by Sep, 02 to be considered for this role.
JOB TITLE: Field Manager-Hirshabelle
TEAM/PROGRAMME: Programme operation
LOCATION: Beletwayne
GRADE: 2 TYPE OF CONTRACT: National
Contract
Duration: one Year
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g.
once a week or more) or intensively (e.g. four days in one month or more or overnight) because they
work country programs; or are visiting country programs; or because they are responsible for
implementing the police checking/vetting process staff.
ROLE PURPOSE:
To assume responsibility for the overall management of the Hirshabelle state field office. This includes
overseeing programme activities, support functions such as finance, administration, HR, logistics and
security, all field staff, security policy, and managerial representation of Save the Children International
at regional level.
Your management of an effective, productive, and safe field office in Hirshabelle will play a key role in
the expansion of Save the Children programmes in Somalia to increase impact and enable positive
change for children.
SCOPE OF ROLE:
Reports to: Area Director-SS & Benadir
Dimensions: Save the Children operates across all zones in Somalia and currently has three main area
offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more
than $110million annual budget and staff over 650 staff.
Staff directly reporting to this post: Sectoral program team and support functions.
KEY AREAS OF ACCOUNTABILITY:
The Field Manager is responsible for directly overseeing the overall program operations in Hirshabelle
and key deliverables will be ensuring programs are delivered on time and on budget, key performance
indicators are met, reporting on time to donors. The Position holder is responsible and accountable for
Save the children's quality programme implementation both in the development and humanitarian
sectors within the boundaries and in accordance with SCI quality framework, strategies, and policies.
Below are key areas of accountabilities.
Representation and Advocacy
Represent Save the Children in Hirshabelle, network with INGOs/NGOs, UN agencies and partners.
Work closely with the Area Director, Country team, and ASMT for SS on issues of advocacy and ensure
a constant flow of information and updating on the situation in Hirshabelle
- Identify, establish and maintain close working relationship with key stakeholders with a view
of promoting learning and sharing of experiences/information; creating synergy in program
planning and implementation; ensuring the principles of ādo no harmā and creating a bigger
voice on issues of common concern
- Ensure that key stakeholders including partners have clear understanding of Save the
Childrenās vision, mission, goals and guiding policies and strategies
- Always ensure the strict adherence of team to the basic humanitarian principles: neutrality,
impartiality and independence.
- Represent SCI at the inter-agency coordination meetings in Hirshabelle
- Monitor the humanitarian context in Hirshabelle and liaise on the same with the main INGOs,
NGOs and UN agencies.
Quality Program Development
Overall responsible and accountable for SC's programmes in Hirshabelle and for the planning,
implementation, and management of programs in accordance with SC's strategies and policies.
Working with technical advisers, AD and other program development and Quality unit teams where
appropriate.
- Contribute to strategy and proposal development within the area and be responsible for the
relevancy and coherence of the proposals
- Responsibility for all aspects of programmes from contribution to proposal development,
appropriate delivery and reporting
- Ensure that the programmes are appropriately monitored reviewed and evaluated on a
continuous basis across Hirshabelle region
Quality program Implementation, Budget Management and Reporting
- In coordination with the awards team, ensure that all new projects, immediately after approval,
have their kick off meetings organized with the participation of all relevant staff members from
the field, country office level and when necessary, from the contracting member.
- Lead, manage and motivate the project team, ensuring that they have clear objectives and
receive meaningful feedback on their performance ā holding staff accountable for performance
delivery, taking appropriate action where necessary.
- Ensure that all projects, from the first two weeks following their approval, have detail
implementation plans, phased budgets, revised procurement plans, MEAL plan, customized
quality benchmarks and HR plans
- Ensure that all project staff for new grants are recruited and are in place within one month
following project approval.
- Ensure that all major project procurement requests are raised and shared with the logistics
within the first week following project approval to prevent delay in serving target beneficiaries
ā Procurement of project supplies and equipment should be completed within the first quarter
of the project period.
- Coordinate with the awards and finance teams to have project fund summaries are in place and
project PRIME Codes are created within the first 2 weeks after any project is approved.
- Ensure project implementation is on time, target and budget, with the necessary quality, and in
line with donor commitments, using effective MEAL systems to reach desired outcomes.
- Ensure budget utilization and physical target achievements are reviewed at least once a month
as per work plan; as project team review monthly BvA (financial performance against project
- Ensure that the monthly cash forecasts are aligned with the phased budgets and all projects fully
spend their monthly forecasts as per approved phased budget (100% spending Vs the monthly
cash forecast)
- In the unlikely event of underspending in any given grant, ensure a mitigation plan that is
sufficient to guarantee full spending of the forecasting amount is put in place.
- Ensuring strong control measures are in place all the time to prevent fraud cases as well as
breach of the other codes of conduct within the project.
- In close coordination with the REALM department, ensure that adequate field level monitoring
is carried out in line with the M&E plans and findings are documented, filed and acted upon
Support functions Overseeing and Management
Overall responsible and accountable for SCās programmes and ensure the planning, implementation
and management of programs in accordance with SCās strategies and policies
- Ensure standardized systems, policies and procedures are in place, well understood by all staff
and in line with the country programme system and are implemented in an appropriate manner.
- Closely work with the different support functions including Supply chain/Admin, Finance, HR,
MEAL and Security.
- Develop and apply measures of ensuring effective implementation of programs and support the
implementation of the Country Annual Plan and support the development of Area Plans and
Thematic Programme Plans.
- Help the logistic, procurement and asset management in collaboration with the Area supply
chain manager.
- Take overall responsibility for the day-to-day running of the finance, Administration, HR and
Logistics functions in the Hirshabelle office.
- Manage contracts for premises, and for supply of goods and services, and ensure that payments
are made on due dates.
- Ensure that all travel arrangements are made for staff and visitors coming to Hirshabelle Field
office.
- Identify appropriate meeting, workshops and accommodation venues for staff, visitors and
ensure the office gets value for money.
- Take responsibility for implementing the ICT Policy and ensure IT communication facilities are
operational at all times.
- Ensure that a comprehensive document management system is in place in the Hirshabelle
Office
- In close coordination with the HR and Admin department, ensure that all travel arrangements
are made for staff and visitors coming to Hirshabelle Field office.
- Comply with all relevant Save the Children policies and procedures with respect to child
protection, Health & safety, fraud, whistle blowing, equal opportunities and other relevant
policies
- Account for SCās assets and interests and safeguard from loss arising from fraud, waste, weak
administration, and poor value for money
Partnership management and Development
- Working closely with the Area Director, partnership Advisor in terms of partnership
management
- Identify appropriate partners in the field through whom Save the Children can meet the needs
of children at scale.
- Ensure effective process of developing a Partnership Strategy aimed at not only
defining/clarifying SC's relationship with partners but also contribute to our effort of
developing strong partners that could speak out for and address the plight of children in a
sustainable manner- building civil society.
- Ensure that all partnerships are fully compliant with the required steps in partnership
management. These include; the identification of partners and assessment of their capacity,
strong and realistic capacity building work plans, anti-terrorist checks on staff and board
members, signing of agreements in line with standard templates and providing ongoing
monitoring and support
- Ensure that SCās relationship with partners is grounded on principles of transparency, trust,
joint learning and development.
- Oversee that local implementing partners are discharging their responsibilities, live up to
stipulations stated in the partnership agreement and take appropriate action
- Ensure that SC partnership approaches and practices comply with SCās Chid Safeguarding
Policy and where possible promotes effective child participation of children.
Safety and Security management and deliverables
- Keep the Area Director up to date on the change in the security situation in Hirshabelle and
propose necessary actions to adapt operational systems accordingly.
- In close coordination with Security Manager/Field Security focal pointConduct regular security
assessments and provide updates for Hirshabelle as appropriate
- Continuously monitor and evaluate the local security situation while developing in-depth
contextual analysis reports.
- Collect and exchange information regarding the context (in Hirshabelle in network with all
relevant bodies (UN, NSP, I/NNGO, INSO, authorities, etc.)
- Contribute to the development and adaptation of SCIās security preparedness and contingency
planning (Security Plan / SOPs) to changing situations and advise the AD and Head of security
and safety on necessary action to adapt operational activities accordingly.
- Ensure period security improvement reviews are conducted and improvement plans are
actioned.
- Assist in conducting security assessment in new program area within Hirshabelle as required.
- Ensure movement of international staff coming to the office are management properly in
consultation with the relevant team.
Staff Management, Mentorship, and Development ā Program staff
- Responsible to ensure that performance monitoring culture is promoted and embraced by all
program staffs.
- Support the area representative in ensuring that all program staff understand and are able to
perform their role in an emergency.
- Promote a culture of inclusiveness and consultative management, of building high performance
teams that work together efficiently and in harmony.
- Participate in the recruitment of all Program staff with focus to senior positions in the project
hierarchy.
- Support the area representative in incorporating staff development strategies and
Performance Management Systems into team building process.
- To act for the Area Director in his absence.
COMPETENCIES AND BEHAVIOURS
Leading and Inspiring Others (Accomplished)
- Communicates our vision, values and strategy and encourages others to share them
- Influences others positively to achieve team goals
- Recognizes and celebrates the contribution and success of individuals and the team
- Takes a flexible and positive leadership style, adapting to the situation or needs of the team
- Demonstrates humility in leadership of others
Delivering Results (Accomplished)
- Maintains a broad strategic perspective at the same time as an awareness of the detail of a
situation
- Establishes clear and compelling objectives with teams and individuals and monitors progress
and performance
- Creates and applies measures and metrics to track performance
- Holds others accountable for achieving results and challenges underperformance
- Demonstrates financial awareness and a concern for cost effectiveness
Developing Self and Others (Accomplished)
- Gives regular positive and constructive feedback to others
- Identifies clear development needs and development plans through regular constructive
reviews of their own performance (and their teamās where appropriate)
- Creates space for others to learn and provides challenging and stretching tasks and
assignments when people are ready for them
- Coachesā others to learn from their experiences on the job and to use the resources available
to them
Problem Solving and Decision Making (Accomplished)
- Uses data and evidence to drive decision making for quality improvement
- Analyses and exercises judgment in challenging situations in the absence of specific guidance
or knowledge of the full facts
- Evaluates the opportunities and risks of each idea and solution to make informed strategic
decisions
- Takes decisions when decisions are due and is prepared to account for them.
Applying Technical & Professional Expertise (Accomplished)
- Makes decisions based on professional expertise and experience without deferring
unnecessarily to others
- Shares knowledge and best practice on technical solutions so that others can make best use of
that expertise
- Actively seeks new ways to develop the application of technical and professional standards
within the team
Communicating With Impact (Accomplished)
- Conveys complex issues with clarity, brevity, and confidence
- Promotes dialogue with key stakeholders through active listening and effective questioning
- Adapts communication style to maximise support and engagement
- Advises others on different approaches to influence key stakeholders
- Seeks out new methodologies for communication to engage new audiences
About Hirshabelle State Of Somalia
Somalia is located in the Horn of Africa and has a growing job market, particularly in the humanitarian, development, and private sectors. Major employment hubs include Mogadishu, Hargeisa, Garowe, Baidoa, and Kismayo, with opportunities from international NGOs, UN agencies, government institutions, and an expanding private sector.
Ereyada Soomaaliga (Somali Keywords): Shaqo Buuxda ā¢ Shaqo Cusub