EDITING AND GRAPHIC DESIGN CONSULTANCY

Background The Millennium Water Alliance (MWA) https://mwawater.org/ is a permanent global alliance of leading humanitarian, research, and business organizations that convenes a trusted network and serves as a hub for collective impact, accelerating learning, and influencing priorities and funding to scale sustained WASH services and resilience globally. MWA and its members collectively serve over 50 million people in over 100 countries and are leading advocates for greater water and sanitation commitments by governments and the private sector. Purpose of the Consultancy MWA Kenya program, the Resilience Think and Do Tank conducted research towards the development of Investment Diagnostic Reports and Investment Opportunity Profiles (IOPs). In addition, the program established a data repository (online platform) to provide access to the products of research but also for stakeholder’s engagement and dissemination. The reports are at final stages of production and require editing and graphical design prior to final production. Millennium Water Alliance Kenya (MWAK) is seeking the services of a Graphic Designer to support the program team in (re)producing high-quality, visually compelling design Investment Opportunity Profiles and Investment Diagnostic Reports to enhance their visual communication, readability, engagement, and overall branding. This includes defining requirements, and visualizing and creating graphics like illustrations, layouts and photos. Scope of work Designing the layout and visual elements of the 18 IOPs (approximately 25 pages each), including the cover and infographics. Designing the layout and visual elements of 3 Investment Diagnostic Reports (each approximately 100 pages long), including the cover and infographics. Collaborating with the program team to create visually appealing and informative graphics for the program brief/fact sheet. Ensuring all design work is consistent with program branding guidelines and visual identity. Providing creative input and suggestions for improving the overall look and feel of the IOPs and Investment Diagnostic Reports. Revising and refining designs based on feedback from the programs team and other stakeholders. Delivering print-ready and digital versions of all outputs Deliverable The graphics designer will be expected to deliver the following: Graphically designed Investment Opportunity Profiles (IOPs) include cover and layout. Graphically designed Investment Diagnostic Reports including cover and layout. Revised designs based on feedback from the communications team and stakeholders. Finalized products above, ready for printing and implementation. Final artwork files in editable formats (Adobe Illustrator, InDesign, Photoshop, or equivalent), plus high-resolution PDFs/PNGs. Duration of assignment Duration of Assignment is 1st October 2025 and 15th December 2025, with deliverables set as work packages over the time-period. Qualifications and Experience Certification in Graphics Design. Proven track record as a graphic designer with 5–7 years of relevant experience, supported by a strong portfolio that includes donor reports, publications, and diverse design outputs. Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign) with solid knowledge of communication and information management principles, plus the ability to write, edit, and proofread for varied audiences. Excellent communication skills and the ability to collaborate effectively with a team. Attention to detail and a creative mindset. Ability to work under tight deadlines and deliver high-quality outputs. Reporting and Coordination: The consultant will report to the Resilient Think and Do Tank Program Manager. During the exercise, the consultant may also engage our program partners. Graphics designers must adhere to the MWA Code of Conduct and policies when performing their duties and interactions with external parties. Proposal Submission Each application must consist of: An application/cover letter. The letter should be no longer than two pages. Technical proposal not exceeding 10 pages. With the following as annexes: Previous similar assignments within the last three years. Contact details of three organizations that have contracted with the firm for a similar assignment within the last 3 years. Financial proposal. The proposed fees must be a total “fixed price” quotation, indicating the overall total amount in Kenya Shillings, inclusive of all taxes. The calculation of fees should indicate a detailed breakdown of the cost calculation, specifying: Details of professional fees and time input specified based on the approximate size of documents provided. Detailed breakdown of reimbursables such as communication and any other related costs. Proposed payment terms. Statutory Requirements Interested consultants are expected to submit the following statutory documents as part of the mandatory requirements: Kenyan firms: copies of a valid Kenyan certificate of tax compliance, certificate of incorporation, and company KRA PIN certificate. Kenyan individuals: copies of a valid Kenyan certificate of tax compliance, KRA PIN certificate, and National Identification Card/ Passport. International firms: Copies of Company Incorporation certificate, Tax-payer registration documents, Tax compliance certificate for your respective countries. International Individuals: Copies of Tax-payer registration documents, Tax compliance certificate (where applicable), Passports/ National Identity card for your respective countries Evaluation Criteria Proposals will be evaluated to ensure that they meet all mandatory requirements and are responsive. To determine responsiveness, a proposal must include all documentation as requested under the proposal submission section. Proposals that fail to meet these requirements will receive no further consideration. Responsive proposals will be evaluated and ranked according to the criteria below. Technical qualifications Education and technical experience of the expert/firm. Understanding of the scope and/or assignment. Proposed methodology and approach. Demonstrated experience in conducting and coordinating similar assignments. Consultants with a minimum score of 70% will be considered technically qualified, their applications will proceed to the financial evaluation stage, and they will be invited for an oral interview. Financial qualification Only the financial proposal of the technically qualified consultants will be evaluated. The lowest-priced proposal will receive the maximum number of points, and all other financial proposals will receive points in inverse proportion to the lowest price. Statutory Requirements Interested consultants are expected to submit the following statutory documents as part of the mandatory requirements: Kenyan firms: copies of a valid Kenyan certificate of tax compliance, certificate of incorporation, and company KRA PIN certificate. Kenyan individuals: copies of a valid Kenyan certificate of tax compliance, KRA PIN certificate, and National Identification Card/ Passport. International firms: Copies of Company Incorporation certificate, Tax-payer registration documents, Tax compliance certificate for your respective countries. International Individuals: Copies of Tax-payer registration documents, Tax compliance certificate (where applicable), Passports/ National Identity card for your respective countries

How to apply Applications to be submitted via email to [email protected] by Friday, 26 September 2025, 5 pm EAT with the subject-line “RTDT Editing and Graphic Design Consultancy”.