Seeking a new challenge? Medecins Sans Frontieres (MSF) has a DEPUTY PROJECT COORDINATOR position open in Mogadishu. With 1 - 2 years of experience required, this position is suited for mid-to-senior level professionals in Project Management. Applications are open until Aug, 23. Don't miss this opportunity.
MSF is an independent humanitarian medical organization providing emergency medical aid to populationsin
need. MSF Somalia mission is seeking a qualified person for the position below:
Job Title: DEPUTY PROJECT COORDINATOR
Work
Location: MOGADISHU; Somalia
Start date: As soon as possible
Length of contract: Fixed term (1year) 100% with 3 months’ probation period.
The Project Coordinator (PC) delegates ad hoc some responsibilities to the Deputy Project Coordinator according
to objective criteria taking into consideration sustainability in the treatment of the different dossiers. In general terms.
The Deputy Project Coordinator will assist the PC in planning project’s objectives and priorities, by identifying the
population’s health needs, analyzing the context, risks and constraints, and by calculating human and financial
resources needed. He/she will contribute to the supervision, monitoring and follow-up together with the PC of all
aspects of the projects in order to ensure its efficient and smooth functioning.
Accountabilities
- Contribute to the analysis of the political, humanitarian, economic and social context in project area in order ensure that
MSF's charter, policies and image are respected with regards to national employees, populations, authorities and
partners.
- Contributes to the planning, supervision, monitoring and follow-up, together with the PC, of all aspects of the projects,
according to the project plan, MSF operational policy and main strategic lines.
- Participate in the security management in the project, updating the security guidelines.
- Upon request of the PC, represents MSF within the project limits (local authorities, media, governmental and nongovernmental bodies, etc.) and day to day negotiation on ground according to set agreements & MoUs. Legal
representation is not delegable unless legally backed up (powers of attorney, etc.)
- Support the PC in planning and organizing project’s human resources, participate in their day-to-day management, in
the induction of new staff, undertake evaluation of staff under his/her direct supervision and define training needs
accordingly.
- Participate in exploratory missions according to the PC’s indications, in order to better comprehend context, priorities,
constraints and population needs.
- Support the PC to establish operational presence to launch a new project in a high-insecurity context.
As delegated by PC among others.
Negotiate access and security arrangements with authorities and local actors
Obtain legal registration or operating permissions
Other tasks include, but are not limited to
- Share with the PC information regarding the political and security situation, analyse the threats for the national and
expat staff and the project and participate in security and context report preparation.
- Assist the PC in every aspect, in order to ensure smooth and effective set up and running of the project.
- Develop contacts with local authorities and relevant actors, representing MSF in the absence of the PC after
consultation.
- Know the MSF charter in Somali, and promote its principles in the project.
- Follow MSF financial, administrative and HR policies and procedures, with the support of the coordination
administration team.
- Oversee logistic and administrative issues. Ensure efficiencies in terms of project objectives and utilization of MSF
resources.
- Assist the smooth running of medical activities and promote good teamwork amongst medical staff.
- Report to the PC regularly all relevant information on activities and problems encountered in terms of both security and
objectives.
EXTERNAL VACANCY
Security:
- Report all information on events, rumours, patient, staff and community complaints which may have a bearing on
security to PC.
- Responsible for implementation of security policy and management of security issues and personnel. Following LSSP
- Actively participate in context analysis followed by supporting Project Coordinator for developing LSSP for the assigned
project.
- Do regular analysis of the security situation together with the PC and to advise at all times to the best of his knowledge
on security concerns and the measures to be taken.
- Define, in cooperation with the PC, security policy and its practical implementation and dissemination within the team
after consultation with PC
- Responsible for the planning and authorization of all vehicle movements paying close attention to the security situation.
- Monitoring the political movement of the different stakeholders in Mogadishu region including (armed groups) and
reporting accordingly to the PC.
- Closely monitoring clan dynamics clashes and proactively provide information after analysis to the Project coordinator.
- Proactively identify barriers accessing health facility for patients, staff and implementing measures to mitigate.
Networking:
- Do proper actor mapping frequently in Mogadishu region by defining who and what
- Liaise with the local Head of security to collect security information on the ground when necessary.
- Liaise with other sources of information to obtain information that could have an effect on MSF operations.
- Have a good relationship with different security actors and community representatives (elders committee) in
Mogadishu.
- Develop network in order to update knowledge and comprehension of the security environment.
- Represent the PC in official networking after consultation.
- Report promptly and discuss all new information with the PC.
- Identify and maintain working relationship with Ministry of Health (MOH), Banadir Hospital administration.
- Identify humanitarian actors both local and International to collect information for their activities.
- Maintain good relationship with clan elders
Representative functions:
- Must be aware that at all times and in all places considered to be the representative of MSF.
- Entertain and develop contacts with network of local authorities and relevant actors.
- Organize and attend relevant meetings representing MSF including (cluster meeting, Quarterly meeting and other ad
hock meetings in Mogadishu).
- Guarantee MSF policy and image with the national staff and the local population.
Media:
Ensure that all media request is always transferred to the PC, whether the PC is on the field or not.
Avoid disclosing MSF visibilities without approval from Project Coordinator.
Collect information for visibility strategy from other humanitarian actors followed by sharing with PC to analyse.
Monitor closely local media to collect information to utilize for smooth implementation of activities.
Supervision of activities:
In collaboration and consultation with the PC and other relevant coordination staff, to oversee and assist with
activities of the following departments.
A. Finance and HR
Finance
Supervises Admin Department for cash box management/ Mobile money management
Supervises Admin Department for cash inventory, monthly closing and sending to the Coordination
Review the monthly Cash Request with Admin Department.
Following of correct standard accounting procedures.
Responsible for all expenses involved in the project.
Human Resource (HR)
Supervises and supports for both national staff including guards
In cooperation with the Field Team, intervene in conflict prevention and resolution in the project.
Brief newly recruited staff on security, as well as general and specific attitudes and aspects of the local culture.
Assist HR team for recruitment.
Inform directly the PC in case of any HR abnormalities, dissatisfaction, external job demands, etc
Ensure all national staff understand and comply with Internal Regulations
B. Logistics
To oversee and assist the efficient and timely functioning of the logistics department with respect to but not limited
to the following:
Proper use of all MSF equipment
Tracking and documentation of cargo movements
The following of correct procurement and purchasing procedures
The tracking of fuel usage including generators.
The following of correct validation procedures for all logistic activities
The following of correct reporting procedures.
Timely and efficient support of all medical activities.
Ensure tax exemption/ waiver obtained for MSF, s supplies to Mogadishu.
C. Medical
To oversee and assist the efficient and timely functioning of medical activities in collaboration with Field medical
referent and coordination with respect to but not limited to the following;
- The reporting of patient complaints or perceived abnormalities in the following of protocols and patient treatment.
- To oversee the organization and efficiency of referrals.
- To evaluate the needs of the target population from a medical and humanitarian perspective within the coverage
area.
D. External activities
Support the external activities of the project in any way that is required; reports on external activities as
appropriate.
Reporting
Daily/Weekly and monthly reporting including analysis or as requested by PC on:
Security/context
Operations
Humanitarian
Regular updating the MSF standard online reporting tool e.g WER, assist PC in completing Incident
reports, preparation of FTRs (Field Trip Request)
Additional Tasks:
Be flexible and be able to give assistance with different activities not included in this primary job description
About Mogadishu
Mogadishu, known locally as Muqdisho, is the capital of Somalia and the country's largest city. It serves as the political, economic, and cultural heart of the nation. The city hosts the headquarters of numerous UN agencies, international NGOs, and government institutions, offering diverse career opportunities for development and humanitarian professionals.
Ereyada Soomaaliga (Somali Keywords): Shaqo Muqdisho • Shaqo Cusub • Shaqo Buuxda