Call for Applications Administrative Positions

Chemonics seeks applications for the Administrative Assistant, Associate, Specialist, Officer, or Manager​ roles for the Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project. GHSC-PSM is the primary vehicle through which the U.S. Government procures and delivers health commodities and provides systems support to improve the management of the partner countries’ supply chain. In Kenya, GHSC-PSM supports the Ministry of Health and other stakeholders to improve the availability of life-saving health commodities and strengthen supply chain systems. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

The Administrative Team will be responsible for ensuring the efficient and compliant execution of administrative functions across procurement, subcontract management, human resources, inventory management, and office administration. This role supports operational continuity and contributes to organizational effectiveness by managing key support systems and processes. The Administrative Team must also follow the policies, procedures and regulations of United States Government, Chemonics, and the Government of Kenya.

Responsibilities include:

• Manage end-to-end procurement processes in accordance with organizational policies and donor regulations
• Manage end-to-end recruitment, onboarding, and employee management process in accordance with organizational policies and donor regulations
• Manage project inventory, including an up-to-date inventory tracker, monitoring and replenishing stocks, conducting inventory verification, and preparing inventory reports
• Manage services agreements and subcontracts, coordinating with other teams
• Manage travel logistics
• Perform general administrative tasks such as data entry, filing, and office organization

Qualifications:

Assistant:

• Kenya Certificate of Secondary Education
• Minimum two (2) years of relevant experience, preferably with donor-funded projects

Associate:

• Bachelor’s degree in a relevant field required
• Prior relevant work experience is an advantage but not required

Coordinator:

• Bachelor’s degree in a relevant field required
• Minimum two (2) years of relevant experience, preferably with donor-funded projects

Officer:

• Bachelor’s degree in a relevant field required
• Minimum four (4) years of relevant experience, preferably with donor-funded projects

Manager:

• Bachelor’s degree in a relevant field required
• Minimum six (6) years of relevant experience, preferably with donor-funded projects

All Levels:

• Proficiency in Microsoft Office Suite and relevant management software
• Solid knowledge of human resources and procurement procedures with a problem-solving. attitude, impeccable organizational skills, and attention to detail
• Excellent written and verbal communication skill
• Kenyan Citizen
• Demonstrated leadership, versatility, and integrity
• Strong interpersonal, written, and verbal communication skills in English required

**Application instructions:** To apply, please complete the online application using the link provided below and email your CV (no cover letter required) following the instructions in the link by October 26, 2025. Applications will be reviewed and interviews conducted on a rolling basis, so early submission is strongly encouraged. Application Link: [https://tinyurl.com/GHSC-PSM-Application](https://tinyurl.com/GHSC-PSM-Application) Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors. Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice/.