Concern Worldwide is recruiting a Administration Manager for their Mogadishu office. The role requires a skilled individual with 4 - 5 years of experience in Management/leadership or a related field. Applications are open until Sep, 27. Don't miss this opportunity.
Job Title: Administration Manager
Reports to: Operations Director
Terms: One year contract but renewable depending on funding availability, performance of the
post-holder and programme needs
Salary: GB5 Step 1
Requirements: This position is based in Concern’s Mogadishu office and involves providing substantial
support to Concern’s programme locations across Somalia.
About Concern: Established in 1968, Concern Worldwide is an international, humanitarian, non-governmental
organisation dedicated to the elimination of extreme poverty and the reduction of human
suffering, primarily in fragile countries.
Concern’s vision, our mission and our work are all defined by one goal – ending extreme
poverty, whatever it takes. Concern strives for a world where all people live in peace and
prosperity and are treated equally, with dignity and respect.
Informed by the priorities of affected communities, we go where the needs are greatest and
work to save lives, protect and develop livelihoods, support recovery and build long-term
resilience. Our work is guided by our core values and nurturing a culture of inclusion,
compassion and humanity.
Role Purpose: The Administration Manager is responsible for the effective, safe and compliant management
of Concern’s office and guesthouse facilities across Mogadishu, Baidoa, and Galkayo. The role
supports the Operations Director in delivering high-quality administrative and security
management services to ensure effective programme delivery. The post holder also acts as
Security Focal Point (SFP) at Mogadishu and Galkayo programme level, supporting
implementation of the Security Management Plan (SMP) and associated SOPs.
Responsibilities
Administration & Operational Support
Ensure all offices and guesthouses facilities are functional, well-maintained and compliant with organisational
and statutory requirements
Oversee maintenance, repairs and servicing of buildings, utilities (electricity, water, sanitation) and
equipment, ensuring efficiency and cost-effectiveness
Manage leases, utilities, and service contracts ensuring timely renewal, compliance and continuity of services
Maintain accurate asset register, inventories, and facility documentation, ensuring proper labelling, tracking,
and audit readiness
Oversee day-to-day office administration, including reception services and visitor access systems
Ensure safe, well organised working environments through effective space planning and workstation readiness
Coordinate accommodation arrangements for staff and visitors and maintain team houses to acceptable living
standards
Ensure continuous availability, proper management, and accurate record-keeping of office supplies,
stationery, safety equipment and other essential services
RE-ADVERT
Administration Manager
Coordinate and ensure the efficient delivery of administrative support for staff travel including flights,
accommodation and transport arrangements
Ensure national and international staff movements are compiled and shared with management on weekly
basis.
Support onboarding of international staff and visitors, including accommodation, orientation and logistics
support as required
Ensure visas, permits, and other official documentation are processed with relevant authorities efficiently
Ensure effective filing systems, documentation, and administrative trackers are maintained all the time
Ensure administrative payments (rent, utilities, service contracts) are processed in a timely manner and in
coordination with Finance
Line manage administrative and support staff, including supervision, performance management, and capacity
development
As the carbon audit focal point, ensure carbon audit data on air travel, vehicle and generator fuel consumption,
electricity use, printing paper, and air conditioning is accurately compiled and submitted annually to HQ for
auditing purposes
Prepare monthly administrative report and submit to the OD for review
Manage and monitor administrative budgets for Mogadishu, Baidoa and Galkayo operations
Safety and Security Management
Act as Security Focal Point (SFP), supporting implementation, monitoring, and improvement of the SMP and
related SOPs
Ensure SFG meetings are organised, documented and follow-up actions implemented
Ensure all new staff and visitors receive comprehensive and timely security briefings upon arrival
Monitor the security environment and ensure timely communication of risks, threats and incidents to staff
and management
Ensure accurate and timely incident reporting via the Security Incident Reporting Tool (SIRT)
Activate and coordinate emergency communication systems (call tree) during incidents and keep senior
management informed
Ensure security systems (guards, CCTV, alarms, tracking systems) are functional, maintained, and regularly
reviewed
In collaboration with Concern’s Head of Security Guards, oversee and evaluate the performance of office
guards and contracted service providers
Organise and conduct security drills, simulations, and evacuation exercises
Compile and submit monthly security and political context updates to management
Support emergency preparedness, contingency planning, and operational response, including staff relocation
or evacuation
Maintain strong coordination with key stakeholders (government, NGOs, UN, INSO, partners, communities) to
gather and share reliable security information
Other Duties
Ensure compliance with health and safety standards across all facilities
Conduct regular risk assessments and safety inspections and implement mitigation measures
Ensure that office and guest house facilities are gender and disability responsive and inclusive, taking welfare
of staff and residents into account
Ensure availability and proper use of first aid kits, PEPSI kits, hibernation kits and safety equipment
Organise safety trainings (e.g. First Aid, Psychological First Aid) and promote staff wellbeing
Integrate safety considerations into all facilities and operational decisions
Ensure facilities are prepared for emergency scale-up and response operations
Promote good environmental practices to reduce Concern’s carbon footprint and lead the organisational
Green Agenda by encouraging behaviour change across all staff
Support engagement with government ministries, local authorities, and external stakeholders
Ensure compliance with legal and regulatory requirements, including registration, taxation, and statutory
obligations
Represent the organisation in external meetings when required
Track and report facilities-related costs, ensuring accountability and effective budget utilisation
Uphold organisational values, Code of Conduct, safeguarding principles, and confidentiality standards
Promote safeguarding and FCRM awareness on expected staff behaviour to communities
Participate in emergency response activities as required
Perform any other duties assigned by the Operations Director
About Mogadishu
Mogadishu, known locally as Muqdisho, is the capital of Somalia and the country's largest city. It serves as the political, economic, and cultural heart of the nation. The city hosts the headquarters of numerous UN agencies, international NGOs, and government institutions, offering diverse career opportunities for development and humanitarian professionals.
Ereyada Soomaaliga (Somali Keywords): Shaqo Muqdisho • Shaqo Cusub • Shaqo Buuxda