Logistics Assistant

CTG Overview CTG was established in 2006, almost 20 years ago, in Afghanistan. We currently operate in 35 countries and have approximately 11,500 staff members committed to good! But do you know who we are? And what do we do? We provide tailored Human Resources and Staffing Solutions that support critical global initiatives across Humanitarian and Development sectors, and are now strategically foraying into new industries, including Construction, Energy, and IT, with a focus on high-risk regions. Here’s a list of services we offer: •Staffing solutions and HR management services •Monitoring and evaluation •Fleet management and logistics •Facilities management •Sustainability and Communications Advisory •Election monitoring and observation •IT professional services •Medical assistance Visit www.ctg.org to find out more. Overview of Position The position of the Medical Logistics Assistant is located in the Medical Services Section & is based in Mogadishu. The Medical Logistics Assistant will report directly to the Head of Integrated Medical Office. Role Objectives Within delegated authority, the Medical Logistics Assistant will be responsible for the following duties: Assists in planning medical asset management operations, monitors progress through statistical analysis of database records & monthly progress reports for the unit / section. Supports the oversight of ongoing operations by conducting regular site visits to field offices & performing physical inspections & verifications of UN property. Maintains accurate & auditable records of UN property in both hard & electronic formats, ensuring compliance with administrative instructions, LDS / DFS guidelines & mission property management standard operating procedures. Assist in coordinating with relevant mission units to ensure timely delivery of supplies & conducts preliminary inspections of items received for quality & quantity, in collaboration with the receiving & inspection unit. Monitors the UMOJA inventory management database to identify discrepancies through discrepancy reports & ensure they are addressed promptly. Identifies & recommends assets for write off due to damage, obsolescence or surplus, in accordance with established procedures. Assists in preparing accurate & auditable statistical reports for management & drafts relevant correspondence as needed. Supports the Chief of the Unit / Section in developing & drafting Standard Operating Procedures (SOPs), flow charts & other documentation related to all aspects of UN asset management activities. Identifies issues within asset management processes & recommends appropriate solutions to address problematic areas. Ensures accurate tracking of assets, oversees the implementation of periodic physical verification processes & monitors their execution. Perform other duties as requested by the supervisor. Project reporting The Medical Logistics Assistant will report directly to the Head of Integrated Medical Office. Key competencies Required qualifications for this roles: High school diploma or equivalent along with training in logistics, supply chain management, inventory & assets management or another relevant field is desirable. A minimum of eight (8) years of progressively responsible experience in the field of logistics or other related fields practical work. Experience in logistics support to military units & knowledge of tracking & updating inventory records. Working experience in Somalia is an added advantage. Fluency in English (both oral & written) is required. Required competencies for this role: Knowledge of the organization’s rules & regulations as they pertain to supply, purchasing & logistics. Demonstrated use of initiative & ability to make appropriate linkages in work requirements & anticipate next steps. Shows pride in work & in achievements, demonstrates professional competence & mastery of subject matter, is conscientious & efficient in meeting commitments, observing deadlines & achieving results, is motivated by professional rather than personal concerns, shows persistence when faced with difficult problems or challenges, remains calm in stressful situations. Takes responsibility for incorporating gender perspectives & ensuring the equal participation of women & men in all areas of work. Develops clear goals that are consistent with agreed strategies, identifies priority activities & assignments, adjusts priorities as required, allocates appropriate amount of time & resources for completing work. Foresees risks & allows for contingencies when planning, monitors & adjusts plans & actions as necessary, uses time efficiently. Considers all those to whom services are provided to be “clients” & seeks to see things from clients’ point of view, establishes & maintains productive partnerships with clients by gaining their trust & respect, identifies clients’ needs & matches them to appropriate solutions, monitors ongoing developments inside & outside the clients’ environment to keep informed & anticipate problems, keeps clients informed of progress or setbacks in projects, meets timeline for delivery of products or services to client. Team management This role has no team management responsibility. Further information Qualified female candidates are encouraged to apply for this role.

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