Regional Budget Coordinator, WACAR

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. As part of our internal mobility process, current incumbents in the existing regional roles will be given priority consideration for this position. Should the role open more broadly, all qualified internal and external candidates will be considered, therefore all are welcome to apply. The Crisis Response, Recovery and Development (CRRD) Department The Crisis Response, Recovery and Development (CRRD) Department has a growing portfolio of humanitarian relief, post-crisis recovery, and development programs under their remit. This work focuses support in five key areas: ensuring safety from harm, improving health, increasing access to education, improving economic well-being and ensuring people have the power to influence decisions that affect their lives. In all these programs, there is a drive to address the unique needs of women and girls (who represent the majority of those displaced) – and the universal barriers they face. The Awards Management Unit (AMU) Established in January 2016, the Awards Management Unit (AMU) is a global department with the responsibility for identifying, securing, and managing all funding from statutory/government donors. The AMU is a bridge between donors and country programs: providing expert technical advice to the country teams, while maintaining portfolio-level visibility to ensure consistency and compliance and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently and supports all staff working across the award management cycle for all restricted funding from global government sources. West and Central Africa Regional Overview: The West and Central Africa Region (WACAR) supports effective, efficient, and high-quality programming by strengthening capacity around client outcomes, program quality, strategic positioning, and business development. It addresses overlapping humanitarian and development challenges—conflict, weak governance, and environmental degradation—through integrated, impactful approaches. WACAR prioritizes cross-learning, innovation, and harmonized technical strategies, especially in high-need areas. It ensures continuity of care and coordinated service delivery for clients on the move, while advancing strategic donor engagement through cohesive fundraising and regional collaboration. The region responds swiftly to country program needs, filling critical gaps and navigating access constraints, emergencies, and security shifts. It amplifies client and frontline voices to inform global advocacy and fosters strong team cohesion to enhance program delivery. WACAR focuses on cost-efficient and adaptive approaches to the evolving humanitarian and donor landscape, with a clear focus on resourcing country programs. WACAR comprises Burkina Faso, Burundi, Cameroon and CAR, Chad, Cote d’Ivoire, DRC, Mali, Niger, Nigeria. The Purpose of the Role: Where additional support is required by the countries in the region, the Regional Budget Coordinator is deployed to work as part of the finance/budgeting and grants teams in country offices. S/he may be deployed to act as a temporary Budget Coordinator, or to provide surge support to assist in the development of proposals as well as donor financial reports, and to perform general budgeting functions during peak periods. The Regional Budget Coordinator may also be requested to cover for a Finance role, including Deputy Finance Director in a country program or may take on standard regional budget review responsibilities when not deployed. Scope and Accountability: No line management unless required by the Deputy Director of Finance when deployed in-country. Key Working Relationships: The Regional Budget Coordinator reports to the Director of Awards Management and works closely with Finance, Programs, Grants and Partnerships teams in country, the Regional Finance Director, the Regional Program and Award Support (RPAS) and other AMU team members, as well as country office and regional staff. Key Responsibilities: The Regional Budget Coordinator is deployed (remote or in-person) to support specific country programs and may be responsible for the following, as assigned and agreed in each deployment Terms of Reference (ToR): Proposal and modification budgeting and financial reporting • Lead or support budget development for proposals, award modifications and financial reports. • Coordinate on inputs into proposal or modification budgets for submission to donors and ensure adequate coverage of country operating costs or headquarters costs. • Work with country finance, operations and technical teams to ensure cost proposals and technical proposals are aligned. • Coordinate with the proposal team on strategic issues involving proposal budgets. Ensure the proposal and modification budgets comply with IRC organizational policies and donor requirements. • Review, edit and finalize explanatory budget narrative to accompany budget in proposal, modification, or financial reports. • Review countries’ cost allocation budget tools. • Create and/or modify budget spreadsheet templates in accordance with donor requirements. • Lead internal budget reviews during proposal or modification period, as well as financial reports when requested. • Lead on engagement with partners on their budgets and review partner budgets and reports. • Advise on IRC’s standard budget templates and donor reporting templates. • Ensure proposal and modification budgets are reviewed and submitted according to internal timelines and donor submission deadlines. • Ensure compliance with RFP/RFA/tender requirements. • Lead on or support the preparation of donor financial reports. • Support on other budget-related tasks, including audit support and report responses, as requested. • Support on re-coding and/ or fixing financial reporting issues in collaboration with Finance. • Provide support in developing contract pricing/budgets for donors. • Review budgets (proposal, modification, and report) from a regional perspective, when not deployed. • Support on other financial management areas, as requested by the RFD. Financial monitoring • Standardize and lead on the roll out of guidance for delivering effective budget versus actual meetings. • Support the development and roll out of spending plan templates for IRC and partners to ensure use of adequate tools for monitoring spending. • Support financial analysis of Project Cycle Meeting (PCM) routines. Capacity building and training • Provide training and/or capacity building to relevant country office staff on proposal budget development, financial reporting, and monitoring. • Onboard new country office Finance staff on finance related matters, especially on proposal budget, budget monitoring, budget modification and other IRC processes. • Mentor in-country finance team in the use of Integra to ensure budgets are accurately uploaded and financial monitoring is happening. • Provide support in troubleshooting and liaise with Integra team to find solutions. • Sharing learning across the region in relation to the implementation of the cost allocation methodology, Integra and financial monitoring. Other finance duties as assigned and/or when deployed as a senior finance role in-country (to be agreed by line manager) • If deployed to cover a Finance role, perform the routine finance duties of the deployment role such as management of the finance team, support in month-end processes and audits. • Support country programs on operating budget and reforecast processes as requested. • Support in the review and feedback of country program FM01s, as requested. • Support country program to develop strategies to optimize budgets and spending. • Provide financial analysis, reports, and strategic feedback to facilitate high-level decision-making by functional and Regional/Country management. • Oversee spending patterns and implementing measures to promote adherence to budgets and ensuring assigned departments are maintaining budget methodologies to ensure good financial standing of organization. • Coordinate data and understand business requirements to build and maintain templates and models to enable budget and forecast processes. • Support country program in the development of the annual budgeting and forecasting process. • Generate and analyze monthly actuals reports and identify risks and opportunities. • Identify and implement opportunities to use IRC’s financial data and systems to improve modeling, reporting and analytics capabilities. • Support the continued development and implementation of software and systems such as Integra, • Provide ad hoc finance decision support on critical initiatives, including the development of business cases for new projects or funding areas. Person Specification Skills, Knowledge, and Qualifications: • Degree (minimum BA) in Business, Accounting, Finance, or related field relevant to the position requirements • 5-7 years’ experience in developing and managing budgets for humanitarian and development proposals and projects, including from private and statutory donors, e.g. US Government (USAID, OFDA, BPRM, etc.), FCDO, ECHO, GFFO, Sida, SDC, Irish Aid • Experience in developing and reviewing donor financial reports • Excellent Microsoft Excel skills • Enhanced interpersonal skills and ability to work in a diverse team setting • Fluent English and French written and verbal communication skills • Ability and willingness to travel across the region (up to 60% of the time) • Demonstrated ability to prioritize high volumes of work to meet tight deadlines Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality. Cookies: https://careers.rescue.org/us/en/cookiesettings

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