Finance Assistant

Position: Finance Assistant(1 Position) Location: Kakuma Field Office & Nairobi Duration: 6 Months (April 2026 – September 2026) Direct Supervisor: Head of Support Services (HoSS) About Peace Winds Japan (PWJ) Peace Winds Japan (PWJ) is a Japanese Non-Governmental Organization established in 1996. PWJ has been providing humanitarian and development assistance for people affected by forced displacement and natural disasters in more than 20 countries in the world. PWJ launched its mission in Kenya in 2012 and has been implementing projects funded by various donors, including UN agencies and the government of Japan, in the shelter, WASH, infrastructure development, livelihood, and food security to ensure that refugees and host communities access essential services and grow toward self-reliance. In Garissa and Turkana Counties, Peace Winds is actively engaged in promoting sustainable solutions for protracted refugee situations through its Logistics, WASH and Infrastructure development projects in line with the National Government of Kenya as well as the Garissa and Turkana Counties Integrated Development Plans and strategies such as Kalobeyei Integrated Socio-Economic Development Program (KISEDP), Garissa Integrated Socio-Economic Development Program(KISEDP) and the Shirika Plan. Job Overview The Finance Assistant Officer will work under the direct supervision of the Head of Support Services (HoSS) and in accordance with Peace Winds Japan Kenya (PWJ) policies and procedures. The role is responsible for supporting financial operations and ensuring smooth facilitation of field activities. The Finance Assistant Officer will collaborate closely with the management team and other staff, contributing to efficient financial management and compliance. Key Roles and Responsibilities Support the HoSS in managing USD and KES bank books. Assist in the preparation and timely submission of monthly financial reports to headquarters. Manage petty cash and conduct weekly counts (every Friday) in the presence of the HoSS or Finance Officer, ensuring proper documentation and filing. Ensure accuracy, completeness, and proper filing of all Mpesa and bank records. Support the Finance Officer in processing payments through the NetSuite ERP system, ensuring all required supporting documents are complete, signed, and dated. Ensure original invoices are obtained for payments and properly filed with corresponding vouchers and supporting documents. Verify that all invoices are stamped with the PWJ/Donor “Paid” stamp and duly signed by suppliers. Maintain well-organized, chronological filing of vouchers, invoices, and supporting documents. Update and maintain the cashbook in the NetSuite ERP system, ensuring all transactions are accurately recorded. Assist in monthly account reconciliations, including bank and Mpesa reconciliations. Support donor reporting requirements in collaboration with the HoSS. Maintain up-to-date and well-organized financial records. Support the Finance Officer and HR Officer in monthly payroll processing. Perform any other duties as assigned by the supervisor. Qualifications and Requirements Bachelor’s degree in Finance, Accounting, Business Administration, or a related field, with a minimum of three (3) years’ relevant experience; OR Diploma in Finance, Accounting, Business Administration, or a related field, with a minimum of five (5) years’ relevant experience. CPA Part I qualification will be an added advantage. Strong knowledge of financial management, budget control, and accounting processes, preferably within a humanitarian or non-profit organization. Solid understanding of current accounting standards, taxation, and best practices. Proficiency in NetSuite ERP system is required. Excellent planning, organizational, and time-management skills, with the ability to meet strict deadlines.

Qualified & Interested candidates should submit their resume (2 pages) and a cover letter (1 page) detailing their relevant experience to [email protected]. Please include “Application for Finance Assistant – Kakuma & Nairobi" in the subject line. The deadline for applications is 25th March 2026. You are also required to indicate your expected salary in your application letter. Shortlisting will be done on a rolling basis. Hard copy applications will not be accepted. All Qualified and interested candidates irrespective of age, gender, race, religion, or ethnic affiliation are encouraged to apply for this vacancy. Any form of CANVASSING will result in automatic disqualification of the candidate. Only shortlisted candidates will be contacted. PWJ conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you pass this check and maintain this status throughout your employment with us. Everyone applying for a job with PWJ must be ready to comply with our Staff Policy on prevention of sexual exploitation, abuse and harassment and our child safeguarding policy