Project Assistant - Sudan

Position: Project Assistant - Sudan Duty Station: Nairobi Starting Date: January 2026 Type of Contract: Fixed Term Contract Duration: 3 Months About ACTED/REACH Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 7000 staff, ACTED is active in 42 countries and implements more than 550 projects a year reaching over 20 million beneficiaries. More on www.acted.org REACH was born in 2010 as a joint initiative of IMPACT Initiatives and ACTED , and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme ( UNOSAT ). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise. COUNTRY PROFILE In Kenya, ACTED has been operational since 2007, addressing the humanitarian and development needs of communities affected by natural disasters, displacement, and limited access to essential services. The Nairobi office serves as a hub for ACTED’s regional operations, including hosting and supporting the REACH Sudan mission. As part of the global REACH initiative, REACH Sudan collects, analyses, disseminates and reports on high‑quality data — including site mapping, population movement monitoring, multi‑sector needs assessments and vulnerability analysis. By transforming complex field data into actionable information, REACH Sudan enables humanitarian actors to make timely, evidence-based decisions and design targeted interventions across sectors. ROLES AND RESPONSIBILITIES Under the direct line management of the Country Representative, the Project Assistant will provide dedicated administrative and coordination support to the REACH Sudan mission, from Nairobi. The Administrative Assistant will work in close collaboration with ACTED’s FLAT (Finance, Logistics, HR/Admin) departments to support the REACH Sudan team in their transition from Kampala to Nairobi. Key responsibilities include: Support in setting up systems for comprehensive staff records, project trackers and documentation, together with ACTED HR Help organize travel, accommodation, and logistical arrangements, anticipating operational needs. Coordinate onboarding, orientation, and administrative guidance for new staff. Support with the management of workspace allocation, office resources, and procurement. Serve as the primary interface between REACH Sudan and ACTED Kenya FLAT departments, ensuring timely processing of administrative, HR, and logistical requests. Identify and implement workflow improvements, standardize procedures, and maintain knowledge management systems. Oversee administrative processes for REACH Sudan, document management, and compliance with organizational standards. Undertake additional administrative, coordination, or strategic support tasks as required. REQUIRED QUALIFICATIONS AND EXPERIENCE Diploma or Bachelor’s degree in Business Administration or related field. At least 1 year of experience in administrative support, logistics or coordination roles (INGO experience an asset). Strong organizational skills, attention to detail and ability to manage multiple tasks simultaneously. Excellent communication skills in English. Proficiency in Microsoft Office software (e.g. Word, Excel and Outlook), as well as Adobe and others. Strong interpersonal skills and ability to work in a multicultural team.

Qualified Kenyan nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to [email protected] and received on or before 5.00PM on 24.12.2025 with the subject line “Project Assistant-Sudan” Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. Please note that shortlisting will be done on a rolling basis and only the shortlisted candidates will be contacted. ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments. - Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and strives to recruit those who share our values. - All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements. - All candidates who have been offered a position will sign and respect Acted’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents. - Managers will have a special responsibility to foster a safe environment. - Misconduct can lead to serious disciplinary sanctions. ACTED is an Equal Opportunity Employer.